Legalization and Authentication Services
AA1 MSQ Visaenterprise Ltd. Legal department:
Provides authentication and legalization services in Ottawa, Canada, for all types of documents that will be used in other countries for personal, business and legal purposes. Our professional experts will simplify and expedite the authentication process by the Department of Foreign Affairs and International Trade (DFAIT) and the legalization process by the embassies, consulates and any other legal institution.
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1. Authentication at Department of Foreign Affairs and International Trade in Ottawa. |
Authentication of Documents by the Department of Foreign Affairs and International Trade (DFAIT)
Foreign Governments and organizations sometimes require documents to be authenticated before they will accept them. To have Canadian documents authenticated for use abroad, AA1 MSQ Visaenterprise Ltd. Legal department can assist you fully in the legalization and authentication procedure in Ottawa, Canada for business, legal and personal purposes for all types of documents. Our professional experts will simplify and expedite the authentication process by the Department of Foreign Affairs and International Trade (DFAIT) and the legalization process by the embassies, consulates and any other legal institution. Please carefully review the information below before you send your document to us.
General Information and policy
DFAIT only authenticates Canadian signatures on documents. They only authenticate signatures on documents - They do not review or approve the content of documents. However, it may not be possible to authenticate a particular document if the content of a document is such that it is expected to mislead or may be used for fraudulent purposes. You will be advised if this is the case.
Photocopies of original documents can be authenticated. However, they must be certified true copies, signed and sealed by a Canadian notary or commissioner of oaths. If the photocopies you send are not properly certified, signed and sealed, they will be not be authenticated.
Name /title and signature insure that the document you would like to be authenticated by DFAIT is stamped and signed. The name of the signatory must be printed and clearly legible.
Criminal Record Checks, Fingerprint/Clearance Certificates
As of February 1st, 2010 all criminal record checks, fingerprint/clearance certificates, and any documents originating from the RCMP, provincial or local police stations must first be notarized before it is taken for authentication at DFAIT.
Translated Documents
Translation of documents: Translated documents must be submitted along with the original document. If the original is written in a foreign language, you must have the document translated into English or French and then have it certified by a Canadian notary or commissioner of oaths.
Documents (regardless of the language) can only be authenticated if they are certified, signed and sealed by a Canadian notary or commissioner of oaths.
If the documents you send are not translated into French or English or if they are not properly certified, signed and sealed, they will be returned to you without being authenticated.
Please bear in mind that documents have to be translated by a certified translator.
Certificates of Birth, Marriage or Death
DFAIT authenticates original long form birth, marriage or death certificates issued by the office of vital statistics of the relevant province.
Marriage search documents issued by the province of Ontario must be notarized.
Photocopies of birth, marriage or death certificates can be authenticated. However, they must be certified true copies, signed and sealed by a Canadian notary or commissioner of oaths. If the photocopies you send are not properly certified, signed and sealed, they will be returned to you without being authenticated.
We do not authenticate plastic, wallet-sized versions of these certificates.
Religious documents will not be authenticated regardless if they are certified, signed and sealed by a Canadian notary or commissioner of oaths. Examples include baptismal certificates, religious marriage certificates, or any documents issued by a religious institution.
Educational Documents
DFAIT only authenticates degrees or student transcripts issued by Canadian educational institutions, recognized by the Ministry of Education.
Canadian university or college degrees or transcripts must be signed and sealed by the relevant Office of the Registrar. A full signature, name and title must appear on the document.
Canadian high school or elementary school transcripts must be signed by the principal or vice principal of the school that issued the document. A full signature, name and title must appear on the document. Otherwise must be notarized by Canadian notary or commissioner of oaths.
Photocopies of degrees and transcripts can be authenticated. However, these must be certified true copies, signed and sealed by either the relevant Office of the Registrar or a Canadian notary or commissioner of oaths.
In the case of degrees or transcripts from foreign educational institutions, you should contact the nearest embassy or consulate of the country from which the document was issued. That office will advise you of the procedures you will have to follow to have your documents authenticated.
Statements In-Lieu of Certificate of Non-Impediment to Marriage Abroad
If you wish to get married in a country other than Canada, you may be required to obtain a Statement In-Lieu of Certificate of Non-Impediment to Marriage Abroad. In order to determine whether you will require a Statement, visa, etc., you must contact the embassy, high commission or consulate in Canada of the country concerned.
You can submit your request for a Statement In-Lieu of Certificate of Non-Impediment to Marriage Abroad in person or by mail. Processing time for these Statements is approximately 35 working days, regardless of how they are delivered to them.
If you were born in Canada, you must submit your certified birth certificate.
If you were not born in Canada, you must submit certified true copies of your Canadian citizenship card and Record of Landing form. If you have lost your Record of Landing form, this must be mentioned in the statutory declaration of marital status.
You must provide a statutory declaration of your present marital status and indicate the name and citizenship of your future spouse. Statutory declarations can be done before a Canadian notary or commissioner of oaths.
If you have been married before, you must submit your certified divorce certificate or divorce judgment. If you are a widow or widower you must submit a certified copy of the death certificate of your deceased spouse.
If you intend to marry in the Socialist Republic of Vietnam, your certificate must be issued no more than three months before your intended marriage date.
Other documents
Legal documents must be signed and sealed by a Canadian notary or commissioner of oaths.
Medical reports must be certified by a Canadian notary or commissioner of oaths, or by a representative of the relevant provincial medical association. If the documents you send are not properly certified, DFAIT will not authenticate them.
If your documents are not listed above please have them notarized before sending them for authentication.
If the documents you required authentication are not properly certified, they will not be authenticated; so please follow the above policies carefully in order to have your goal achieved without any delay.
Vital Statistics Offices in Canada: Links and Information
Please take note that the Department of Foreign Affairs and International Trade (DFAIT) ONLY authenticates original or a notarized copy of the long form birth, marriage or death certificates issued by the office of vital statistics of the relevant province.
The Registrars of Vital Statistics in each of the provinces and territories in Canada handle the registration of births, marriages, deaths and name changes, as well as issue copies of certificates. Most also provide genealogy searches and certificates. Use these link to find the main Vital Statistics Offices in each province and territory and the services they provide. Listed below the contact information of the Vital Statistics Offices in Canada and for more information you may visit Passport Canada website. http://www.ppt.gc.ca/cdn/cert.aspx
Alberta
Government Services
Alberta Registries
PO Box 2023
Edmonton AB T5J 4W7
Phone: (780) 427-7013
Fax: (780) 422-9117
Non-Alberta Residents:
Registry Connect
PO Box 386
Edmonton AB T5J 2J6
British Columbia
BC Vital Statistics Agency
PO Box 9657 STN PROV GOVT
Victoria BC V8W 9P3
Phone: (250) 952-2681 (Victoria) or
(604) 660-2937 (Vancouver)
Toll free: 1 800 663-8328
Fax: (250) 952-2527
Manitoba
Vital Statistics Agency
254 Portage Avenue
Winnipeg MB R3C 0B6
Phone: (204) 945-3701
Toll free within Manitoba: 1 800 282-8069 ext. 3701
Electronic Information to obtain a birth certificate: (204) 945-7762
Fax: (204) 948-3128
New Brunswick
Vital Statistics Office
Service New Brunswick
PO Box 1998
Fredericton NB E3B 5G4
Phone: (506) 453-2385
Fax: (506) 444-4139
Newfoundland and Labrador
Vital Statistics
Government Service Centre
Department of Government Services
PO Box 8700
St. John's NL A1B 4J6
Phone: (709) 729-3699
Fax: (709) 729-2071
Nova Scotia
Service Nova Scotia and Municipal Relations
Vital Statistics
PO Box 157
Halifax NS B3J 2M9
Phone: (902) 424-4381
Toll free within Nova Scotia only: 1 877 848-2578
Fax: (902) 424-0678
Northwest Territories
Registrar-General of Vital Statistics
Department of Health and Social Services
Government of Northwest Territories
Bag 9
Inuvik NT X0E 0T0
Phone: (867) 777-7420
Toll free: 1 800 661-0830
Fax: (867) 777-3197
Nunavut
Registrar-General of Vital Statistics
Nunavut Health and Social Services
Government of Nunavut
Bag 3
Rankin Inlet NU X0C 0G0
Phone: (867) 645-8002
Toll free within Canada: 1 800 661-0833
Fax: (867) 645-8092
Ontario
Office of the Registrar General
PO Box 4600, 3rd Floor
189 Red River Road
Thunder Bay ON P7B 6L8
Toronto: (416) 325-8305
Toll free: 1 800 461-2156
Fax: (807) 343-7459
Prince Edward Island
P.E.I. Vital Statistics
Department of Health and Social Services
PO Box 3000
Montague PE C0A 1R0
Phone: (902) 838-0880
Toll free: 1 877 320-1253
Fax: (902) 838-0883
Quebec
In Quebec City:
Le Directeur de l'état civil
2535 boul. Laurier
Quebec QC G1V 5C5
Phone: (418) 643-3900
Fax: (418) 646-3255
In Montréal (by mail or in person):
Le Directeur de l'état civil
Lobby, 2050 rue De Bleury
Montréal QC H3A 2J5
Phone: (514) 864-3900
Elsewhere in Quebec:
Toll free: 1 800 567-3900
Fax: (418) 646-3255
Saskatchewan
Vital Statistics
Information Services Corporation
1301 First Avenue
Regina SK S4R 8H2
Phone: (306) 798-0641
Toll free within Saskatchewan: 1 866 275-4721
Fax: (306) 787-2288
Yukon
Vital Statistics
Health and Social Services
Government of the Yukon
PO Box 2703
Whitehorse YK Y1A 2C6
Phone: (867) 667-5207
Toll free within the Yukon: 1 800 661-0408 ext 5207
Fax: (867) 393-6486
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2. Notarization of documents at a Notary Public. |
The first step in making a document legally valid is to have it attested by a Notary Public or a Commissioner of Oaths. AA1 MSQ Visaenterprise can assist you with a Notary Public in Ottawa, Canada. In order to validate your document, please send us the original document so it can be validated by our legal department.
*A Notary Public is someone who is legally authorized (licensed) to witness signatures, certify a document's validity, administer oaths, take affidavits and witnesses the execution of certain documents.
Commissioners of Oaths
*An oath is a solemn declaration that a statement is true. An oath must be taken before a Commissioner of Oaths or a Notary Public for it to be valid. Oaths are often used to confirm a written statement, known as an affidavit, for use in court, estate or land title transactions.
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3. Fees & Authentication and attestation of documents at various embassies and consulates in Canada. |
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4. Attestation of medical reports at Provincial/territorial College of Physicians. |
Authentication of medical report
- The purpose of the attestation of the College of Physicians and Surgeons is to confirm that the physician is licensed in that province or in that territory. The College of physicians and Surgeons does not attest the test results.
- Ensure that your Medical report you require to be authenticated by the College of Physicians and Surgeons is signed by the physician and that his/her registration number appears on the report. The name of the physician must be printed and clearly legible.
- Ensure that all of the required tests, test results and medical report are fully completed when you are applying for a Saudi Arabian Employment or Residency visa.
Provincial and territorial Canadians College of Physicians and Surgeons
Please find below the list of Provincial and territorial Canadians College of Physicians and Surgeons contact information, for more details you may visit their website at health Canada
Ontario College of Physicians and Surgeons of Ontario
80 College Street
Toronto, Ontario M5G 2E2
Telephone 416-967-2600 or 1-800-268-7096, fax 416-961-3330
Alberta College of Physicians and Surgeons of Alberta
2700 - 10020 100 Street NW
Edmonton, AB T5J 0N3 Canada
Phone: 780-423-4764 | Fax: 780-420-0651
Public Inquiries: 1-800-561-3899
British Columbia College of Physicians and Surgeons of British Columbia
1807 West 10th Avenue
Vancouver, British Columbia V6J 2A9
Telephone 604-733-7758, fax 604-733-3503
Saskatchewan College of Physicians and Surgeons of Saskatchewan
211 Fourth Avenue South
Saskatoon, Saskatchewan S7K 1N1
Telephone 306-244-7355, fax 306-244-0090
Manitoba College of Physicians and Surgeons of Manitoba
494 St James Street
Winnipeg, Manitoba R3G 3J4
Telephone 204-774-4344, fax 204-774-0750
Quebec Collège des médecins du Québec
2170 boul René-Levesque Ouest
Montréal, Québec H3H 2T8
Telephone 514-933-4441, fax 514-933-3112
Nova Scotia College of Physicians and Surgeons of Nova Scotia
5248 Morris Street
Halifax, Nova Scotia B3J 1B4
Telephone 902-422-5823, fax 902-422-5035
New Brunswick College of Physicians and Surgeons of New Brunswick
One Hampton Road, Suite 300
Rothsay, New Brunswick E2E 5K8
Telephone 506-849-5050 or 1-800-667-4641, fax 506-849-5069
Prince Edward Island College of Physicians and Surgeons of Prince Edward Island
199 Grafton Street
Charlottetown, Prince Edward Island C1A 1L2
Telephone/fax 902-566-3861
Newfoundland Newfoundland Medical Board
139 Water Street
St John’s, Newfoundland A1C 1B2
Telephone 709-726-8546, fax 709-726-4725
Yukon Yukon Medical Board
PO Box 2703
Whitehorse, Yukon Y1A 2C6
Telephone 867-667-5111, fax 867-667-3609
Nunavut and Northwest Territories:
Government of the Northwest Territories
PO Box 1320
Yellowknife, Northwest Territories X1A 2L9
Telephone 867-920-8058, fax 867-873-0281
| Application Forms ( Click below to download ) | ||
| A. | Legalization Payment Form | |
| B. | The Cover letter revealing the nature of the documents and authentication (.doc) | |
| C. | Cover sheet for document authentication at the Chinese Embassy. | |
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